Active Backup for Google Workspace (G Suite)

Active Backup for Google Workspace

Active Backup for Google Workspace allows businesses to control and protect corporate data stored on Google Workspace. Mail, contacts, calendar, and Drive data can be backed up and centralized to Synology NAS, protecting against accidental events and satisfying data retention needs.

Active Backup for Google Workspace

Comprehensive Google Workspace backup

Back up your Google Workspace My Drive and shared drives, mail, contacts, and calendar, with this on-premises solution.

Drive data protectionMy Drive, shared drives and the corresponding metadata, as well as Google online applications, are all supported for backup.

Mail protectionGmail data, along with labels, label structures and attachments, can all be backed up.

Contacts protectionCustomer and partner relationships are key to business success. By backing up the contacts on Google Workspace, Active Backup for Google Workspace helps mitigate the risk of losing such assets.

Calendar protectionMore often than not, data is deleted only for us to realize that it’s still needed. Start backing up your calendar events in Google Workspace now for when you need it.

Unlimited backups, license-free

Active Backup for Google Workspace is a free add-on application coming with your Synology NAS. Select an ideal Synology NAS to back up unlimited user accounts, as long as storage capacity allows – completely free of licenses.

Backing up is your responsibility

It is your responsibility to protect your data being created on Google Workspace services, as they are not backed up or saved for long-term need.

Protect your intellectual assetsWhen it comes to data security, businesses should take full responsibility of controlling their data and protecting against human errors and malicious attacks.

Hold data for compliance and legal purposesWith industry regulations in place, organizations often face the challenge of data retention. In the long run, however, the storage space needed could incur significant costs.

Optimize the data restoration processAs data on Google Workspace might take considerable time and effort to restore, it is crucial to enhance restoration efficiency and minimize work disruption.

Your NAS, your control

Businesses can enable continuous backup to minimize the risk of data loss while flexibly preserving backup versions by setting a specific duration for file retention.

Continuous backup

Businesses can continuously back up user services and shared drives, thereby minimizing the risk of data loss.

Flexible file versioning

Data will be backed up if changes are made. When a backed-up file is updated to a new version, its previous version will be preserved for the period of time you set for file retention, so that at least the previous version will be available for restoration.

Smart restoration

With Active Backup for Google Workspace Portal enabled, both employees and admins can easily locate items for restoration and restore or export them within a few clicks.

Granular restoration

Facilitate the restoration process by restoring a single file, along with its metadata, email, email attachments, contacts, or calendar events instead of an entire backup task.

Content search

Content search helps filter out any email, mail attachment, contact, or calendar that contains search keywords instantly so that you don’t have to look through a mound of backup data.

Data preview

Users can preview the content of an email, or the detailed info of any contact, before restoring to avoid wrong items.

Data export

Mail, contacts, and calendar data can be exported in EML, CSV, and ISC formats, respectively, while Drive data and mail attachments can be exported in Office file formats.

Management redefined

No matter how many domains are set to be backed up, admins can monitor and manage backup tasks effortlessly from a single interface.

Centralized dashboard

The comprehensive dashboard enables IT admins to monitor real-time and historical protection of backup services, storage consumption, as well as data transmission history.

Account discovery

Account Discovery, which can be enabled per service, detects shared drives or users whose Google Workspace services are enabled, and automatically selects them for backup, saving admins the trouble of manual setup.

Storage efficiency

Synology's advanced storage technologies enable businesses to keep the most data while using the least amount of storage space.

Single instancing

Mail, calendar attachments (Btrfs volumes only), and Google Workspace files that contain identical content will only be stored to your Synology NAS once, which saves storage space.

Block-level deduplication

Files stored in Btrfs volumes on Synology NAS can be deduplicated from previous versions, minimizing the storage space required.

FAQs

Are there any items to prepare before creating a Active Backup for Google Workspace backup task?Please create a service key and allow access to Google Drive with the Drive API. Learn more.Are there any NAS limitations or requirements?Yes, a NAS device running DSM 6.1-15217 or above is required and only x64 Synology NAS servers and the Btrfs file system are supported (if using deduplication technology). Find compatible models here.Can I back up Active Backup for Google Workspace data to another device to have a second copy?Yes, you can make a copy using Snapshot Replication and restore it when needed. With this method, you can easily implement the 3-2-1 backup strategy.Are there any license requirements or maximum account limits?No licenses are required for Active Backup for Google Workspace. There are several backup servers available to back up Google Workspace accounts. To find a server that meets your backup needs, click here.

Watch Video

Learn how to easily back up and restore data on Microsoft 365 and Google Workspace.

Learn more

Let us help you find the best Synology NAS for your environment.Note: License-free for unlimited Google Workspace backups

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