Microsoft 365 data protection and recovery

Centralize backups of Microsoft 365 data directly to Synology servers or the cloud for continuous access and better recoverability of your data at any time.

Why Microsoft 365 data needs to be backed upEven though Microsoft maintains the infrastructure that powers its services, the Shared Responsibility Model states that companies are responsible for safeguarding data stored on Microsoft 365. Businesses must secure Microsoft 365 assets for ransomware prevention, regulatory compliance, and data control.
Microsoft does not safeguard your data144%believe that Microsoft is responsible for recovering maliciously deleted data
M365 data breach285%of Microsoft user email data had been compromised
Average organizations risk3US$28Mwhen sensitive SaaS data is exposed to the internet
Safeguard your Microsoft 365 services
OneDrive for BusinessSecure data and its metadata, such as last modified time and sharing permissions.
SharePoint OnlineRun local backups to secure site collections, documents, libraries, and lists, and restore them easily.
Exchange OnlineProtect mailboxes and folders across employee devices to ensure that your organization’s data remains safe.
Microsoft TeamsSafeguard channel posts, team settings, and content stored in SharePoint such as files, email attachments, and wikis.
Create a comprehensive data backup strategyConsolidate your backupsBack up scattered Microsoft 365 accounts and data onto one platform and efficiently monitor all backup tasks.Custom data retention policiesConfigure custom data retention policies that ensure your data is retained for a certain period of time, to meet internal and external compliance requirements.Multiple backup destinationsStore copies of your Microsoft 365 data onto a local Synology NAS, or store data in the cloud with C2 Backup and implement the 3-2-1 backup strategy to prevent potential data loss.
Recover your data with easeGranular recovery optionsPick and choose which files, folders, and other mission-critical data that needs to be recovered to maintain business continuity at all times.Self-service recovery portalRecover data conveniently from a self-service portal without relying on IT admins, as long as employees have been granted admin consent.
Ease IT operations with a few clicksMaximize efficiency with central monitoringManage company-wide Microsoft 365 deployments from a central console. Create and monitor backup tasks and receive notifications from one platform.Simplify IT tasks by assigning user privilegesDelegate admin privileges to select employees to let them efficiently manage, back up, and restore their Microsoft 365 data via the recovery portal.
Secure your data with our Microsoft 365 solutions

70K Protected organizations

11.6M Protected SaaS accounts

Received a 2023 Product of the Year award from Redmond Magazine, a trusted voice in the Microsoft IT community.
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Product recommendations
Backup as a ServiceSecure data directly to the cloud to reduce upfront costs. Store your data off-site and forget about maintenance efforts associated with hardware.
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Backup ApplianceSafeguard data with an on-prem server for a one-time fee. Store your data locally to meet compliance requirements and establish total data ownership.

See what others are saying

"Synology solutions have helped us reduce costs while improving our backup speeds by over 15x. All we needed was Active Backup for Microsoft 365 to safely back up 3,000 Microsoft 365 accounts and account data for our students and teachers."

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“Synology C2 provides us with the best solution for backing up Microsoft 365 Exchange Email for over 1,500 users. Compared to other solutions that are complex and expensive, C2 occupies a sweet spot, providing great technology at a great price point.”

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FAQsWhich Microsoft 365 services can I back up with Synology’s data protection for Microsoft 365 solutions?
Back up data stored on OneDrive for Business, SharePoint Online, Exchange Online, and Microsoft Teams with Active Backup for Microsoft 365 and C2 Backup.
Where can I back up my Microsoft 365 services?
Users can back up Microsoft 365 data onto an Synology on-prem server via Active Backup for Microsoft 365 or to the cloud via C2 Backup.
What’s the difference between Active Backup for Microsoft 365 and C2 Backup?
Active Backup for Microsoft 365 is a free add-on package available with the purchase of most Synology NAS servers. Users can store Microsoft 365 data on an on-prem server and back up unlimited Microsoft 365 accounts, as long as their storage allows for it.C2 Backup is a cloud-based backup service that allows users to back up Microsoft 365 data directly to the cloud, without the need to purchase additional hardware. Users can purchase monthly or yearly subscriptions for C2 Backup on a pay-as-you-go basis.
Which Microsoft 365 plans are supported?
Supports all Microsoft 365 Business, Enterprise, Education, as well as Exchange Online plans.
What Microsoft Teams data can Synology protect?
With Active Backup for Microsoft 365, users can back up Microsoft Teams data such as channel posts, teams sites and settings as well as content stored in SharePoint.With C2 Backup, users can back up one-on-one chats in Microsoft Teams as well as channel posts, and teams sites and settings.
Are there any license requirements or maximum account limits?
No licenses are required for Active Backup for Microsoft 365. There are several backup servers available to protect Microsoft 365 accounts. To find a server that meets your backup needs, click here.C2 Backup comes with pricing plans available for Business or Enterprise users based on storage capacity needs. To find out more, click here.
How can I implement the 3-2-1 backup strategy to create backups for my Microsoft 365 data?
The 3-2-1 backup strategy allows organizations to safeguard against threats such as ransomware attacks and recover essential data in case of accidental data deletion or loss. Establish a 3-2-1 backup strategy by storing 3 copies of Microsoft 365 data onto 2 different types of media, and store at least 1 copy off-site to prevent potential data loss.
What is the best way to back up large Microsoft 365 deployments?
To implement best practices that optimize your performance when backing up large Microsoft 365 deployments, view our deployment recommendations guide.
Learn more about Synology backup solutions
Backup solution guideStreamline your data backup and recovery process with versatile Synology solutions. Download now
Best deployment practicesFind out how you can optimize your backup performance for large-scale deployments. Download now
IT infrastructure protectionSafeguard your workloads and maintain business continuity with Synology solutions.Find out more
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Notes:Study conducted by Synology Inc.Study conducted by Egress.Study conducted by Varonis.